The Clay Studio is currently seeking an Office Assistant!

We are accepting applications through February 19, 2020


About the Office Assistant Position


The Office Assistant will directly report to the Executive Director, and supports all office staff and functions. We are a growing non-profit organization, and are looking to bring on a new staff member with a passion for the arts and a strong interest in the potential to further develop their role at The Clay Studio of Missoula. This is currently being offered as a part time position.


About the Clay Studio of Missoula


The Clay Studio of Missoula provides the general public with affordable access to high-quality ceramic art instruction. We offer a wide array of ceramics classes and workshops to adults and children of all levels of skill, provide local ceramicists with inexpensive access to studio space and professional quality equipment, host resident artists from across the country who are able to share their ideas, experiences, and techniques with our students, and hold exhibitions of contemporary ceramic works and representing a number of regional ceramic artists in our gallery.


Office Assistant Job Duties:


  • Answer phones, general email and drop-in inquiries

  • Assist with class registration and payments (phone, in person, and online) and other student and member purchases 

  • Exhibition and Sales Gallery assistance & sales

  • Enter accounts receivable, including credit card payments, online payments, and routine accounts payable into Quickbooks

  • Help give studio tours and new monthly renter orientations

  • Generate informational signage, schedules and fliers as needed

  • Monthly delivery of promotional materials to local venues 

  • Posting on social media accounts (Facebook, Instagram)


Job Requirements:


  • Proficient with Quickbooks

  • Proficient in Microsoft Office programs (Word, Excel, PowerPoint)

  • Highly organized with strong focus and attention to detail and accuracy

  • Ability to work both independently and as part of team on multiple projects with a positive attitude

  • Ability to deliver promotional materials to other local venues on a monthly basis

  • Ability to generate consistent postings on Facebook and Instagram (using Clay Studio account)

  • Willingness and ability to learn basic skills to utilize Adobe InDesign and Photoshop

  • Physical demands of job would require individual to occasionally lift and/or move up to 25 pounds and climbing stairs


Desired Skills/Attributes:


  • Experience with and a passion for ceramics

  • Gallery, marketing, or retail experience – comfortable in working with general public & sales

  • Experience with Adobe InDesign and Photoshop

  • Experience with working with FileMaker or similar database programs



Work Hours and Compensation:


20 hr/week to start. Must be available to work weekday afternoons until 5pm, and help during certain special events

Pay rate: $12/hr to start


Start date: Ideally by early March 2020


Additional Employee Benefits:


Complimentary membership and access to ceramics studio use with dedicated storage (Studio Artist Basic Access)


Would qualify for the following benefits after probationary period/minimums are met:

  • Monthly Health Care Stipend

  • SIMPLE IRA Contribution

  • Employment Development Funds

  • Paid Holidays & Paid Time Off




To Apply:

Applications must be submitted via email no later than 11:59 pm MST Wednesday, February 19, 2020 to:

Shalene Valenzuela, Executive Director


Please submit the following items (preferably in a pdf or word document) with your application:


  • cover letter outlining your interest in the position

  • resume

  • list of three professional references with phone number and email contact information 

1106 Hawthorne St.

Missoula, MT 59802


Public Hours: M-F 12-5pm, Saturdays 12-3pm

By appointment M-F 10am-12pm
(must schedule appt at least 24 hr in advance)

The office & gallery will be closed 1/18 for the MLK Jr Holiday. Classes will still be in session

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